Administrative Assistant

Keep a major engineering project running smoothly by providing essential administration, coordination, and team support within a busy project environment.

Our Client has a requirement for an Administrative Assistant, who will be required to work on a contract basis in Leatherhead.

Role Purpose

• Provide administrative and coordination support to a large project team.
• Manage project trackers, reporting, team communications, and office operations.
• Act as a key point of contact for internal stakeholders, ensuring efficient day-to-day project administration.
• Support team engagement activities, office management, and project documentation control.

Job Role Responsibilities

• Manage and maintain project trackers, ensuring information is accurate and up to date.
• Produce and distribute weekly tracker reports to project stakeholders.
• Coordinate periodic team surveys and engagement activities.
• Maintain and update distribution lists across multiple office locations.
• Manage office floor plans, seating arrangements, and team location records.
• Build and maintain project team contact lists.
• Monitor holiday schedules and identify potential resource overlaps.
• Manage incoming and outgoing project correspondence, including logging, filing, and document control.
• Coordinate project events, meetings, site visits, and team celebrations.
• Manage office supplies and equipment requirements.
• Arrange workplace adjustments and equipment requests for team members.
• Liaise with IT teams regarding hardware, software, and user support issues.
• Ensure meeting rooms and office facilities are maintained and operational.
• Coordinate office maintenance and security-related requests with relevant service providers.

Experience / Skills / Knowledge / Qualifications
Essential

• Previous experience in an Administrative Assistant, Project Administrator, Team Assistant, or similar role.
• Strong organisational and coordination skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office applications.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong attention to detail and record-keeping abilities.
• Experience managing reports, trackers, and team information.

Desirable

• Experience supporting engineering, construction, energy, or project-based environments.
• Experience with document control and project correspondence management.
• Familiarity with stakeholder reporting and team coordination activities.

Benefits

• Immediate start available.
• 10-month contract opportunity.
• Office-based role within a collaborative project team environment.
• Opportunity to support a large-scale engineering project.

Company Information
At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for Administrative Assistants looking for new employment.
As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.